Hotel Booking PDF Invoices

Hotel Booking PDF Invoices is a WordPress extension developed by MotoPress that automates the generation and sending of PDF invoices for each booking made through the Hotel Booking plugin. It is designed for hotels, rural houses, tourist apartments, and any accommodation business that manages online bookings and needs professional, consistent documentation for each guest, without relying on internal spreadsheets or manual processes.

The extension automatically generates a PDF invoice for each confirmed booking, including all relevant details: guest data, check-in and check-out dates, contracted services, taxes, fees, and payment status. Each invoice includes the associated booking ID, facilitating traceability and accounting records.

One of its most notable features is the automatic sending of the invoice as an attachment in the booking confirmation email. Simply insert the %pdf_invoice% tag into the confirmed booking email template, and the system handles the rest. This completely eliminates the manual work of generating and sending documents to each guest.

Template customization is another of its strengths. You can add your company logo, the establishment's name and legal information, choose the typography, and configure a custom sequential numbering format for invoices. You can also define the starting number of the sequence, so each new invoice receives a correlative number.

From the WordPress admin panel, you can view, download, and print invoices for all bookings at any time. If a guest needs an additional copy, you can resend it directly from the panel. Additionally, invoices are automatically regenerated when the booking or payment status changes, for example, when the guest pays the outstanding balance, ensuring they are always up to date.

The extension also offers the possibility of displaying a download link for the invoice on the booking confirmation page, allowing the guest to obtain their document immediately after completing the booking. This improves the customer experience and reduces support queries related to documentation.

Hotel Booking PDF Invoices is the ideal solution for those looking to professionalize their billing process, save time, and offer their guests a more polished and reliable experience from the first contact.