Gravity Flow Folders Extension

Gravity Flow Folders Extension is an official Gravity Flow extension designed for WordPress that allows administrators to organize their workflow entries into logical, custom groupings. Instead of managing forms and processes in a scattered way, this tool introduces a flexible folder system that facilitates the categorization, segmentation, and administration of each entry according to the criteria that best suits each business: by status, department, project, review stage, or any other custom classification.

The extension is especially designed for teams that handle complex processes with multiple interrelated forms, such as law firms, agencies, HR departments, or any organization that needs to group entries that are part of the same file or case. A practical example included in the official documentation shows how a law firm can group all statements from the same court case under a single folder, allowing each deposition to move automatically between in-progress work folders and verification folders as the process advances.

Key features include creating folders via workflow steps, assigning entries to multiple folders manually or automatically, and removing entries from folders when they no longer belong. Administrators can manage all folders from the WordPress dashboard, while users with permissions can view them on the front end of the site via a dedicated block or shortcode. This is especially useful for giving access to entries to users who are not administrators or form authors, since anyone with access to a folder can view all entries contained within it.

The extension integrates natively with Gravity Forms and Gravity Flow, and requires both to be installed in the environment. Entries can be filtered by form and field values within each folder, and the history of folder-related actions is recorded in each entry's timeline. Additionally, its functionality can be extended through hooks and custom code, such as those used in the official examples to sync folders with form fields or automate folder assignment based on entered data.

In short, Gravity Flow Folders Extension provides an essential organizational layer for any team working with complex workflows in WordPress, reducing time spent searching for information and ensuring that each entry is always in the right place.