Gravity Flow Checklists Extension

Gravity Flow Checklists Extension is an official extension of the Gravity Flow ecosystem that allows WordPress administrators to publish a series of forms that must be completed as part of a broader process. It is designed for organizations that need to guide their users through multiple related forms in a structured sequence, such as school admissions, employee onboarding, patient intake, or annual program renewals.

The extension integrates with Gravity Forms and Gravity Flow to create clear and organized checklists. Each form within the list requires a single submission from the user, and the system visually displays progress: completed items show a checkmark, while incomplete ones show an empty box indicating that forms are still pending. Clicking on an item opens a detail page where completed forms link directly to the workflow entry and pending ones link to the form ready for submission.

One of its most notable features is the sequential mode, which allows locking forms until the previous one is completed, displaying pending items in gray. It also includes the option to wait for the workflow to fully finish before allowing the user to open the next form. Administrators can exempt specific users from certain forms with a simple checkbox, and each list item can run its own Gravity Flow workflow steps independently.

The extension offers flexibility in presentation: it can be displayed via WordPress blocks or shortcodes, with support for custom themes, including a built-in horizontal theme, and a single-page mode that keeps the list visible while the user completes the forms. Permissions allow defining who can view each list, and the system requires users to be logged in to associate entries correctly.

In short, Gravity Flow Checklists Extension is the ideal solution for teams and organizations that handle multi-step processes and need a clear and automated way to guide users, reduce errors, and maintain visual tracking of progress at each stage of the workflow.